The fundamental purpose of a Homeowner Association, also known as an HOA, is to uniformly maintain and enhance the community environment. Those who purchase a property within an HOA become Association Members and therefore agree to abide by the Governing Documents. HOA Members benefit from having a joint community membership because it results in per home savings. The community-wide upkeep of common elements and amenities allows Members to enjoy a low-maintenance lifestyle. The enforcement of Rules and Regulations ultimately leads to higher resale values when compared to the average standalone subdivision.

The Board of Directors oversee the community, make decisions, and set policies that are in the best interest of the entire Association. Homeowner Association’s trust Scalzo Property Management, Inc. to assist the Board in overseeing the financial and property management operations. This includes, but is not limited to, budgeting, revenue collection, expense management, bidding of services, drafting of contracts, enforcement of HOA rules, architectural reviews, 24/7 Emergency Service, and general customer service.

It is our priority to effectively communicate to Homeowners and partner with Board Members to provide creative solutions for all types of issues and concerns.

Scalzo Property Management, Inc.’s dedicated accounting staff and services provide the analytical tools needed to maintain a financially stable Association. The integration of billings and receivables is managed daily. All approved Vendors email invoices to a centralized location based on the Association’s requirements. Collections works closely with the Association’s attorney and routinely follows the Association’s policy. In addition, customized reports are populated with real-time data, creating high-level financials, which allows Association Board Members to make timely business decisions.

Monthly Financials

– Balance Sheet

– Income Statement

– Budget to Actual: Month to Date & Year to Date

– Accounts Receivable Aging

– Accounts Payable Aging, Accounts Payable Month to Date Paid

– General Ledger Detail: Month to Date

– Bank Reconciliations with copies of all Bank Statements

– Loan Statements, Accrued Schedules (if applicable)

– 60 Day Delinquency Aging Report with current status updates

Budgets

Community budgets are created in conjunction with the Board and presented to the Community annually. A Reserve Study may be recommended for large capital improvement projects that require long term budgeting and assessment consideration. The annual budget is then imported for monthly comparison to the actual expenses. If the Association requires accrued accounting opposed to cash, our staff generates schedules that are included in the monthly financials for balancing and tracking purposes.

Online Payments

Homeowners can make secure online payments through their Homeowner Portal. E-Pay options are as follows: make a One-Time payment (from checking or savings) or set up Reoccurring payments (from checking or savings). Payment methods do not incur fees to Homeowners or to the Association, with the exception of credit card payments.

Online Invoice Approval

Vendors can email invoices for immediate upload which pend approval based on Accounts Payable and signers. Checks are distributed daily. Disbursement of all accounts payable remain within budget guidelines.

Annual Reporting

Scalzo Property Management, Inc.’s Controller coordinates with each Association’s CPA to prepare tax returns and audited financials if required. Scalzo Property Management, Inc.’s Accountants prepare Annual 1099’s, Cert 103’s, Vendor Packets and generate payroll using an outside Vendor if required. Payroll is booked and reconciled monthly, quarterly, and annually.

Collections

Dedicated staff manage the day to day collection and deposit of all assessments, fines, and fees. Delinquency follow-up and coordination with legal counsel is based on Community By-Laws and Collection Policies.

Scalzo Property Management, Inc. values strong communication with Homeowners, Renters, and Vendors. Our technology provides avenues that support transparent communication which is fundamental in productive property management.

Owner & Board Portal

The Homeowner Portal provides convenient payment options and access to additional features. One-Time and Reoccurring payments are free to set up from Checking and Savings account. Credit card payments can be made with an additional fee to the Homeowner at the time of payment.

Homeowners can also view their account balance, account history, statements, and Governing Documents; as well as request a Certificate of Insurance, Resale Certificate and a Closing Package via the Portal. Board Members have additional privileges to generate financial reports, delinquency reports, General Ledger, Board Packets, and Minutes.

Architectural Approval Process

Each Homeowner must review the Association By-Laws when anticipating a major modification to the structure and/or appearance of their home. It is best to reach out to the Community Manager to confirm the proper protocol. Typically, the Architectural Modification Request form is submitted to the Board for review at their next meeting. Depending on the nature of the improvement, it is recommended for drawings and schematics to be included with the request. Once approved, a letter with project guidelines is provided from the Board.

Lender and Resale Request

Resale Requests and Lender Questionnaires are easily accessible when selling or refinancing your home. Homeowners and Lenders sign in and locate their community to retrieve the necessary documentation for closing or refinancing. All costs are up-front, and payments are made online.

E-Blast Communication

Community Managers utilize email blasts to send information that is prevalent to the entire Association. Typical informational emails include Annual Meeting notices, Pressure Washing Notices, Paving Notices, Rules & Regulation reminders, etc.

Calendar

Community-wide notices and events can be viewed here via the Homeowner Portal.

24-Hour Emergency Service

Scalzo Property Management, Inc. prides itself on its 24/7 Emergency Service for off-hours emergencies. Please call 203-790-6888 and press “1”.

Vendors

New and current Vendors must fill out Scalzo Property Management, Inc.’s Vendor Packet that includes a W-9, Certificate of Insurance, and contact data sheet. Once approved, Vendors can email invoices to payables@scalzoproperty.com. Accounts payable is disbursed after the review, coding, and approval of the Community Manager and Board.

SPM Maintenance & Construction, LLC, an affiliate of Scalzo Property Management, Inc., provides a wide range of construction and maintenance services. Clients are provided with value and quality workmanship.

SPM Maintenance & Construction, LLC has over 20 years of experience with roof repairs, carpentry, handyman services, structural repairs, and insurance claims in water and fire restoration. SPM Maintenance & Construction, LLC continually communicates with Scalzo Property Management, Inc. to ensure careful management of projects from start to completion.

Homeowners and Tenants can also rely on our 24/7 Emergency Service for immediate response to floods, burst pipes, fires, structural damage, and any unanticipated event. Additional services are outlined here. Please contact your Community Manager to obtain a quote.

Connecticut Home Improvement License HIC0567410
Westchester County Home Improvement License WC-28624

The fundamental purpose of a Condominium Association is to uniformly maintain and enhance the community environment. Those who purchase a condominium unit become Members of the Association and therefore agree to abide by the Governing Documents. Condominium Association members enjoy the benefits of gaining equity in a home but with less responsibility when compared to owning a single-family home. Owner’s low maintenance lifestyle is achieved through community-wide upkeep and enforcement of the Governing Documents.

The Board of Directors (or Board of Managers) oversee the community, make decisions, and set policies that are in the best interest of the community. These common-interest communities trust Scalzo Property Management. Inc. to assist the Board in overseeing the financial and property management operations. This includes but is not limited to budgeting, revenue collection, expense management, bidding of services, drafting of contracts, enforcement of Condo rules, architectural reviews, 24/7 Emergency Service, and general customer service.

It is our priority to effectively communicate to Homeowners, and partner with Board Members to provide creative solutions for all types of issues and concerns.

Scalzo Property Management, Inc.’s dedicated accounting staff and services provide the analytical tools needed to maintain a financially stable Association. The integration of billings and receivables is managed daily. All approved Vendors email invoices to a centralized location based on the Association’s requirements. Collections works closely with the Association’s attorney and routinely follows the Association’s policy. In addition, customized reports are populated with real-time data, creating high-level financials, which allows Association Board Members to make timely business decisions.

Monthly Financials

– Balance Sheet

– Income Statement

– Budget to Actual: Month to Date & Year to Date

– Accounts Receivable Aging

– Accounts Payable Aging, Accounts Payable Month to Date Paid

– General Ledger Detail: Month to Date

– Bank Reconciliations with copies of all Bank Statements

– Loan Statements, Accrued Schedules (if applicable)

– 60 Day Delinquency Aging Report with current status updates

Budgets

Community budgets are created in conjunction with the Board and presented to the Community annually. A Reserve Study may be recommended for large capital improvement projects that require long term budgeting and assessment consideration. The annual budget is then imported for monthly comparison to the actual expenses. If the Association requires accrued accounting opposed to cash, our staff generates schedules that are included in the monthly financials for balancing and tracking purposes.

Online Payments

Homeowners can make secure online payments through their Homeowner Portal. E-Pay options are as follows: make a One-Time payment (from checking or savings) or set up Reoccurring payments (from checking or savings). Payment methods do not incur fees to Homeowners or to the Association, with the exception of credit card payments.

Online Invoice Approval

Vendors can email invoices for immediate upload which pend approval based on Accounts Payable and signers. Checks are distributed daily. Disbursement of all accounts payable remain within budget guidelines.

Annual Reporting

Scalzo Property Management, Inc.’s Controller coordinates with each Association’s CPA to prepare tax returns and audited financials if required. Scalzo Property Management, Inc.’s Accountants prepare Annual 1099’s, Cert 103’s, Vendor Packets and generate payroll using an outside Vendor if required. Payroll is booked and reconciled monthly, quarterly, and annually.

Collections

Dedicated staff manage the day to day collection and deposit of all assessments, fines, and fees. Delinquency follow-up and coordination with legal counsel is based on Community By-Laws and Collection Policies.

Scalzo Property Management, Inc. values strong communication with Homeowners, Renters, and Vendors. Our technology provides avenues that support transparent communication which is fundamental in productive property management.

Owner & Board Portal

The Homeowner Portal provides convenient payment options and access to additional features. One-Time and Reoccurring payments are free to set up from Checking and Savings account. Credit card payments can be made with an additional fee to the Homeowner at the time of payment.

Homeowners can also view their account balance, account history, statements, and Governing Documents; as well as request a Certificate of Insurance, Resale Certificate and a Closing Package via the Portal. Board Members have additional privileges to generate financial reports, delinquency reports, General Ledger, Board Packets, and Minutes.

Architectural Approval Process

Each Homeowner must review the Association By-Laws when anticipating a major modification to the structure and/or appearance of their home. It is best to reach out to the Community Manager to confirm the proper protocol. Typically, the Architectural Modification Request form is submitted to the Board for review at their next meeting. Depending on the nature of the improvement, it is recommended for drawings and schematics to be included with the request. Once approved, a letter with project guidelines is provided from the Board.

Lender and Resale Request

Resale Requests and Lender Questionnaires are easily accessible when selling or refinancing your home. Homeowners and Lenders sign in and locate their community to retrieve the necessary documentation for closing or refinancing. All costs are up-front, and payments are made online.

E-Blast Communication

Community Managers utilize email blasts to send information that is prevalent to the entire Association. Typical informational emails include Annual Meeting notices, Pressure Washing Notices, Paving Notices, Rules & Regulation reminders, etc.

Calendar

Community-wide notices and events can be viewed here via the Homeowner Portal.

24-Hour Emergency Service

Scalzo Property Management, Inc. prides itself on its 24/7 Emergency Service for off-hours emergencies. Please call 203-790-6888 and press “1”.

Vendors

New and current Vendors must fill out Scalzo Property Management, Inc.’s Vendor Packet that includes a W-9, Certificate of Insurance, and contact data sheet. Once approved, Vendors can email invoices to payables@scalzoproperty.com. Accounts payable is disbursed after the review, coding, and approval of the Community Manager and Board.

SPM Maintenance & Construction, LLC, an affiliate of Scalzo Property Management, Inc., provides a wide range of construction and maintenance services. Clients are provided with value and quality workmanship.

SPM Maintenance & Construction, LLC has over 20 years of experience with roof repairs, carpentry, handyman services, structural repairs, and insurance claims in water and fire restoration. SPM Maintenance & Construction, LLC continually communicates with Scalzo Property Management, Inc. to ensure careful management of projects from start to completion.

Homeowners and Tenants can also rely on our 24/7 Emergency Service for immediate response to floods, burst pipes, fires, structural damage, and any unanticipated event. Additional services are outlined here. Please contact your Community Manager to obtain a quote.

Connecticut Home Improvement License HIC0567410
Westchester County Home Improvement License WC-28624

A Lake Community consists of individual homes that are adjoined legally by Association. Each home pays dues for the upkeep of the common amenities within the community as outlined in the Governing Documents. Lake Communities are advantageous as they typically offer a common area beach, marina, boat ramps, clubhouses, playgrounds, etc. that are accessible to all community members. This often allows residents access to the lake and other attractive waterfront amenities without the expense of a waterfront home. Scalzo Property Management, Inc. is trusted with the financial and property management operations relative to the common facilities of these unique communities.

Our management services include 24/7 Emergency Service, enforcing Association Rules & Regulations, handling all violations, managing maintenance of the Common Areas, addressing concerns from Owners, and maintaining files on Unit Owners & Tenants. It is our priority to effectively communicate to Homeowners, and partner with Board Members to provide timely and effective solutions for all types of concerns.

Scalzo Property Management, Inc.’s dedicated accounting staff and services provide the analytical tools needed to maintain a financially stable Association. The integration of billings and receivables is managed daily. All approved Vendors email invoices to a centralized location based on the Association’s requirements. Collections works closely with the Association’s attorney and routinely follows the Association’s policy. In addition, customized reports are populated with real-time data, creating high-level financials, which allows Association Board Members to make timely business decisions.

Monthly Financials

– Balance Sheet

– Income Statement

– Budget to Actual: Month to Date & Year to Date

– Accounts Receivable Aging

– Accounts Payable Aging, Accounts Payable Month to Date Paid

– General Ledger Detail: Month to Date

– Bank Reconciliations with copies of all Bank Statements

– Loan Statements, Accrued Schedules (if applicable)

– 60 Day Delinquency Aging Report with current status updates

Budgets

Community budgets are created in conjunction with the Board and presented to the Community annually. A Reserve Study may be recommended for large capital improvement projects that require long term budgeting and assessment consideration. The annual budget is then imported for monthly comparison to the actual expenses. If the Association requires accrued accounting opposed to cash, our staff generates schedules that are included in the monthly financials for balancing and tracking purposes.

Online Payments

Homeowners can make secure online payments through their Homeowner Portal. E-Pay options are as follows: make a One-Time payment (from checking or savings) or set up Reoccurring payments (from checking or savings). Payment methods do not incur fees to Homeowners or to the Association, with the exception of credit card payments.

Online Invoice Approval

Vendors can email invoices for immediate upload which pend approval based on Accounts Payable and signers. Checks are distributed daily. Disbursement of all accounts payable remain within budget guidelines.

Annual Reporting

Scalzo Property Management, Inc.’s Controller coordinates with each Association’s CPA to prepare tax returns and audited financials if required. Scalzo Property Management, Inc.’s Accountants prepare Annual 1099’s, Cert 103’s, Vendor Packets and generate payroll using an outside Vendor if required. Payroll is booked and reconciled monthly, quarterly, and annually.

Collections

Dedicated staff manage the day to day collection and deposit of all assessments, fines, and fees. Delinquency follow-up and coordination with legal counsel is based on Community By-Laws and Collection Policies.

Scalzo Property Management, Inc. values strong communication with Homeowners, Renters, and Vendors. Our technology provides avenues that support transparent communication which is fundamental in productive property management.

Owner & Board Portal

The Homeowner Portal provides convenient payment options and access to additional features. One-Time and Reoccurring payments are free to set up from Checking and Savings account. Credit card payments can be made with an additional fee to the Homeowner at the time of payment.

Homeowners can also view their account balance, account history, statements, and Governing Documents; as well as request a Certificate of Insurance, Resale Certificate and a Closing Package via the Portal. Board Members have additional privileges to generate financial reports, delinquency reports, General Ledger, Board Packets, and Minutes.

Architectural Approval Process

Each Homeowner must review the Association By-Laws when anticipating a major modification to the structure and/or appearance of their home. It is best to reach out to the Community Manager to confirm the proper protocol. Typically, the Architectural Modification Request form is submitted to the Board for review at their next meeting. Depending on the nature of the improvement, it is recommended for drawings and schematics to be included with the request. Once approved, a letter with project guidelines is provided from the Board.

Lender and Resale Request

Resale Requests and Lender Questionnaires are easily accessible when selling or refinancing your home. Homeowners and Lenders sign in and locate their community to retrieve the necessary documentation for closing or refinancing. All costs are up-front, and payments are made online.

E-Blast Communication

Community Managers utilize email blasts to send information that is prevalent to the entire Association. Typical informational emails include Annual Meeting notices, Pressure Washing Notices, Paving Notices, Rules & Regulation reminders, etc.

Calendar

Community-wide notices and events can be viewed here via the Homeowner Portal.

24-Hour Emergency Service

Scalzo Property Management, Inc. prides itself on its 24/7 Emergency Service for off-hours emergencies. Please call 203-790-6888 and press “1”.

Vendors

New and current Vendors must fill out Scalzo Property Management, Inc.’s Vendor Packet that includes a W-9, Certificate of Insurance, and contact data sheet. Once approved, Vendors can email invoices to payables@scalzoproperty.com. Accounts payable is disbursed after the review, coding, and approval of the Community Manager and Board.

SPM Maintenance & Construction, LLC, an affiliate of Scalzo Property Management, Inc., provides a wide range of construction and maintenance services. Clients are provided with value and quality workmanship.

SPM Maintenance & Construction, LLC has over 20 years of experience with roof repairs, carpentry, handyman services, structural repairs, and insurance claims in water and fire restoration. SPM Maintenance & Construction, LLC continually communicates with Scalzo Property Management, Inc. to ensure careful management of projects from start to completion.

Homeowners and Tenants can also rely on our 24/7 Emergency Service for immediate response to floods, burst pipes, fires, structural damage, and any unanticipated event. Additional services are outlined here. Please contact your Community Manager to obtain a quote.

Connecticut Home Improvement License HIC0567410
Westchester County Home Improvement License WC-28624

Homes are adjoined by a unique legal structure within a Tax District. These communities utilize revenue from the implemented annual tax roll which covers the expenses of services. These services can include, but are not limited to, roadway maintenance, trash removal, lighting, water, sewer, and recreational amenities. Tax Districts managed by Scalzo Property Management, Inc. experience effective communication and partnership to provide creative solutions for all types of issues and concerns.

Scalzo Property Management, Inc.’s dedicated accounting staff and services provide the analytical tools needed to maintain a financially stable Association. The integration of billings and receivables is managed daily. All approved Vendors email invoices to a centralized location based on the Association’s requirements. Collections works closely with the Association’s attorney and routinely follows the Association’s policy. In addition, customized reports are populated with real-time data, creating high-level financials, which allows Association Board Members to make timely business decisions.

Monthly Financials

– Balance Sheet

– Income Statement

– Budget to Actual: Month to Date & Year to Date

– Accounts Receivable Aging

– Accounts Payable Aging, Accounts Payable Month to Date Paid

– General Ledger Detail: Month to Date

– Bank Reconciliations with copies of all Bank Statements

– Loan Statements, Accrued Schedules (if applicable)

– 60 Day Delinquency Aging Report with current status updates

Budgets

Community budgets are created in conjunction with the Board and presented to the Community annually. A Reserve Study may be recommended for large capital improvement projects that require long term budgeting and assessment consideration. The annual budget is then imported for monthly comparison to the actual expenses. If the Association requires accrued accounting opposed to cash, our staff generates schedules that are included in the monthly financials for balancing and tracking purposes.

Online Payments

Homeowners can make secure online payments through their Homeowner Portal. E-Pay options are as follows: make a One-Time payment (from checking or savings) or set up Reoccurring payments (from checking or savings). Payment methods do not incur fees to Homeowners or to the Association, with the exception of credit card payments.

Online Invoice Approval

Vendors can email invoices for immediate upload which pend approval based on Accounts Payable and signers. Checks are distributed daily. Disbursement of all accounts payable remain within budget guidelines.

Annual Reporting

Scalzo Property Management, Inc.’s Controller coordinates with each Association’s CPA to prepare tax returns and audited financials if required. Scalzo Property Management, Inc.’s Accountants prepare Annual 1099’s, Cert 103’s, Vendor Packets and generate payroll using an outside Vendor if required. Payroll is booked and reconciled monthly, quarterly, and annually.

Collections

Dedicated staff manage the day to day collection and deposit of all assessments, fines, and fees. Delinquency follow-up and coordination with legal counsel is based on Community By-Laws and Collection Policies.

Scalzo Property Management, Inc. values strong communication with Homeowners, Renters, and Vendors. Our technology provides avenues that support transparent communication which is fundamental in productive property management.

Owner & Board Portal

The Homeowner Portal provides convenient payment options and access to additional features. One-Time and Reoccurring payments are free to set up from Checking and Savings account. Credit card payments can be made with an additional fee to the Homeowner at the time of payment.

Homeowners can also view their account balance, account history, statements, and Governing Documents; as well as request a Certificate of Insurance, Resale Certificate and a Closing Package via the Portal. Board Members have additional privileges to generate financial reports, delinquency reports, General Ledger, Board Packets, and Minutes.

Architectural Approval Process

Each Homeowner must review the Association By-Laws when anticipating a major modification to the structure and/or appearance of their home. It is best to reach out to the Community Manager to confirm the proper protocol. Typically, the Architectural Modification Request form is submitted to the Board for review at their next meeting. Depending on the nature of the improvement, it is recommended for drawings and schematics to be included with the request. Once approved, a letter with project guidelines is provided from the Board.

Lender and Resale Request

Resale Requests and Lender Questionnaires are easily accessible when selling or refinancing your home. Homeowners and Lenders sign in and locate their community to retrieve the necessary documentation for closing or refinancing. All costs are up-front, and payments are made online.

E-Blast Communication

Community Managers utilize email blasts to send information that is prevalent to the entire Association. Typical informational emails include Annual Meeting notices, Pressure Washing Notices, Paving Notices, Rules & Regulation reminders, etc.

Calendar

Community-wide notices and events can be viewed here via the Homeowner Portal.

24-Hour Emergency Service

Scalzo Property Management, Inc. prides itself on its 24/7 Emergency Service for off-hours emergencies. Please call 203-790-6888 and press “1”.

Vendors

New and current Vendors must fill out Scalzo Property Management, Inc.’s Vendor Packet that includes a W-9, Certificate of Insurance, and contact data sheet. Once approved, Vendors can email invoices to payables@scalzoproperty.com. Accounts payable is disbursed after the review, coding, and approval of the Community Manager and Board.

SPM Maintenance & Construction, LLC, an affiliate of Scalzo Property Management, Inc., provides a wide range of construction and maintenance services. Clients are provided with value and quality workmanship.

SPM Maintenance & Construction, LLC has over 20 years of experience with roof repairs, carpentry, handyman services, structural repairs, and insurance claims in water and fire restoration. SPM Maintenance & Construction, LLC continually communicates with Scalzo Property Management, Inc. to ensure careful management of projects from start to completion.

Homeowners and Tenants can also rely on our 24/7 Emergency Service for immediate response to floods, burst pipes, fires, structural damage, and any unanticipated event. Additional services are outlined here. Please contact your Community Manager to obtain a quote.

Connecticut Home Improvement License HIC0567410
Westchester County Home Improvement License WC-28624

Scalzo Property Management, Inc. handles the administration and oversight necessary to maintain and operate private water and sewer facilities. These services include (but are not limited to) meter readings, regulatory compliance, state filings and reporting, routine maintenance, emergency service, etc. It is our priority to effectively communicate to Homeowners, and partner with Board Members to provide timely and effective solutions for all types of concerns.

Scalzo Property Management, Inc.’s dedicated accounting staff and services provide the analytical tools needed to maintain a financially stable Association. The integration of billings and receivables is managed daily. All approved Vendors email invoices to a centralized location based on the Association’s requirements. Collections works closely with the Association’s attorney and routinely follows the Association’s policy. In addition, customized reports are populated with real-time data, creating high-level financials, which allows Association Board Members to make timely business decisions.

Monthly Financials

– Balance Sheet

– Income Statement

– Budget to Actual: Month to Date & Year to Date

– Accounts Receivable Aging

– Accounts Payable Aging, Accounts Payable Month to Date Paid

– General Ledger Detail: Month to Date

– Bank Reconciliations with copies of all Bank Statements

– Loan Statements, Accrued Schedules (if applicable)

– 60 Day Delinquency Aging Report with current status updates

Budgets

Community budgets are created in conjunction with the Board and presented to the Community annually. A Reserve Study may be recommended for large capital improvement projects that require long term budgeting and assessment consideration. The annual budget is then imported for monthly comparison to the actual expenses. If the Association requires accrued accounting opposed to cash, our staff generates schedules that are included in the monthly financials for balancing and tracking purposes.

Online Payments

Homeowners can make secure online payments through their Homeowner Portal. E-Pay options are as follows: make a One-Time payment (from checking or savings) or set up Reoccurring payments (from checking or savings). Payment methods do not incur fees to Homeowners or to the Association, with the exception of credit card payments.

Online Invoice Approval

Vendors can email invoices for immediate upload which pend approval based on Accounts Payable and signers. Checks are distributed daily. Disbursement of all accounts payable remain within budget guidelines.

Annual Reporting

Scalzo Property Management, Inc.’s Controller coordinates with each Association’s CPA to prepare tax returns and audited financials if required. Scalzo Property Management, Inc.’s Accountants prepare Annual 1099’s, Cert 103’s, Vendor Packets and generate payroll using an outside Vendor if required. Payroll is booked and reconciled monthly, quarterly, and annually.

Collections

Dedicated staff manage the day to day collection and deposit of all assessments, fines, and fees. Delinquency follow-up and coordination with legal counsel is based on Community By-Laws and Collection Policies.

Scalzo Property Management, Inc. values strong communication with Homeowners, Renters, and Vendors. Our technology provides avenues that support transparent communication which is fundamental in productive property management.

Owner & Board Web Portals

Homeowners are able to log into their portals and setup payment information, recurring payments, and make online payments. Recurring payments are free to set up from checking and saving accounts. Credit card payments can be made with an additional fee to the homeowner at the time of payment.

While in the portal, Homeowners may also view account balance, account history, print documents such as statements and governing documents, and request a Certificate of Insurance, Resale Certificate and a Closing Package. Additionally, Board Members are able to generate financial reports and manage the Association’s event calendar. They also have access to documents such as minutes, monthly packets, with the ability to print delinquency reports, general ledger, and other financial documents.

Architectural Approval Process

Each Homeowner must review the Association By-Laws when anticipating a major change to the structure and appearance of their home. It is best to reach out to the Community Manager to confirm the proper protocol when requesting. Typically, the Architectural Modification Request form is submitted to the Board for review at their next meeting along with drawings and schematics depending on the nature of the improvement. Once approved, a letter is generated with guidelines from the Board.

Lender and Resale Request

Online Resale Request and Lender Questionnaires are made easy when selling or refinancing your home. Homeowners and Lenders are able to sign in and instantly locate a Community and retrieve the necessary documentation for closing or refinancing. All costs are up-front and payments are made online.

E-Blast Communication

Community Managers send current communication with attachments, links, and events that are scheduled to send to the Association via email. Critical information and dates such Annual meeting notices, Pressure Washing Notices, Paving Notices, Rules & Regulation reminders, etc. are communicated.

Interactive Calendar

Community Managers and Board Members consistently post notices and events on the community calendar. This information can be found on the web portal under “Calendar”.

24-Hour Emergency Service

Scalzo Property Management, Inc. prides itself on it’s 24-hour emergency service for off-hours maintenance emergencies. You will always receive a live person by calling our main telephone number 203-790-6888 and pressing “1”.

Vendors

New and current vendors must fill out a vendor packet that includes a W-9, Certificate of Insurance, and contact data sheet which ensures timely payments. This may be emailed to the Community Manager which is forwarded to Accounting. The information required is then uploaded into our software. Once approved, the vendor simply emails invoices to payables@scalzoproperty.com. Disbursement of all accounts payable within budget guidelines and Board approval is only available after reviewing, coding, and approval of Accounting, Community Manager, and in many cases Board Members.

SPM Maintenance & Construction, LLC, an affiliate of Scalzo Property Management, Inc., provides a wide range of construction and maintenance services. Clients are provided with value and quality workmanship.

SPM Maintenance & Construction, LLC has over 20 years of experience with roof repairs, carpentry, handyman services, structural repairs, and insurance claims in water and fire restoration. SPM Maintenance & Construction, LLC continually communicates with Scalzo Property Management, Inc. to ensure careful management of projects from start to completion.

Homeowners and Tenants can also rely on our 24/7 Emergency Service for immediate response to floods, burst pipes, fires, structural damage, and any unanticipated event. Additional services are outlined here. Please contact your Community Manager to obtain a quote.

Connecticut Home Improvement License HIC0567410
Westchester County Home Improvement License WC-28624